PROGRAM GUIDE

THURSDAY • JULY 9, 2026

Welcome Reception

Princeton University DC Center

12:00–2:00 PM

GWU Advance Production Set-up

Location: George Washington University Conference Center

Since GWU will not open until 8:00 AM on Friday, complete as much production work as possible today.

Production

Deliver Summit materials

Assemble GWU step-and-repeat

Install GWU stand-up banners

Stage registration supplies

Stage Expo signage

Confirm Grand Ballroom layout

Verify breakout room layouts

Confirm AV equipment placement

Photograph completed setup for Friday reference

2:00 PM

Production team departs for Princeton DC Center.

2:30 PM (Josh arrives)

Princeton Reception Set-up

Registration table

Princeton step-and-repeat

Princeton stand-up banners

Sponsor signage

Catering walkthrough

Microphone check

Background music

Name badges

3:30 PM

Final Production Walkthrough

Attendees

Josh

Ray

Princeton staff

Photographer

Videographer

Review

Program timing

Speaker arrivals

Catering

Student arrival process

Photography locations

Donor video locations

4:00 PM

Photography & Videography arrive

Camera setup

Audio check

Lighting

Test interview location

4:15–4:45 PM

Student Video Session #1

Josh escorts students individually.

Capture:

Thank you Raj

Thank you Min

Thank you to future donors

Why PPIA matters

Public service aspirations

Goal

15–20 student testimonials

4:30 PM

Students begin arriving.

Staff member stationed in lobby to escort guests to rooftop (using fob to provide access to elevator)

Photography begins.

5:00 PM

Reception begins

Networking

Heavy hors d'oeuvres

5:10 PM 

Josh

Welcome

Housekeeping

Introductions

5:15–5:30 PM (5:30-6:30 PM)

Featured Remarks

James-Christian Blockwood (Opening Remarks)

Naomi Barry-Perez (Keynote & Fireside Chat)

Photography

Audience reactions

Speaker photos

5:30 PM 6:30 PM

Reception continues

Networking

6:30–7:00 PM 7:30 PM

Student Video Session #2

Capture

Thank you Raj

Thank you Min

Thank you future donors

Favorite reception moment

Alumni reflections

7:00 PM 7:30 PM

Reception concludes

7:00–7:45 PM 7:30 - 8:30 PM

Production Break-down

Remove

Princeton step-and-repeat

Stand-up banners

Registration table

Sponsor signage

Remaining event materials

Load materials into Stephanie’s car

FRIDAY • JULY 10

Future Leaders Summit

George Washington University Conference Center

WIFI

Select "GW guest"

Create a guest account (takes <1 minute)

7:30 AM

Staff Arrival (Outside GWU)

Building remains closed until 8:00 AM

Production team stages supplies outside.

Review assignments.

Prepare for rapid deployment.

8:00 AM

GWU Opens

All production activities begin simultaneously.

Production

Breakfast catering begins setup

Auditorium unlocked

AV powered on

Presentation loaded

Microphones tested

Remaining banners installed

Directional signage placed

Final room inspection

Ground Floor Registration

Audience

53 JSI Fellows and invited guests

Responsibilities

Check-in

Welcome

Breakfast direction

General information

Breakfast

8:00–8:45 AM

Networking

Photography

8:40 AM

Announcement

"Please finish all food and beverages before leaving breakfast. Food and drinks are not permitted inside the auditorium."

8:50 AM

Transition to Auditorium

Staff guide Fellows upstairs.

9:00 AM

Opening Program Begins Auditorium

Keynote Address

Fireside Chat

10:00–2:00 PM

Expo Operations

Location

Outside Grand Ballroom (3rd Floor)

Registration Table staffed continuously

Responsibilities

Exhibitor check-in

Badge replacement

Booth assignments

Information

Late arrivals

Registration questions

Someone remains at this table at all times.

10:00–10:15 AM

Break

Production

Room resets

Replace water

Advance presentation

Prepare Session 1

Student Video Session #3

Josh records

Thank you Raj

Thank you Min

Thank you future donors

Photography continues headshots and networking.

10:15 AM

Session 1

11:15–11:30 AM

Break

Headshots

Networking

Student Video Session #4

Continue donor thank-you videos.

11:30 AM

Session 2

Working Lunch

11:45 AM

Consortium Working Lunch Production

Production prepares room while lunch service begins.

Stage Setup

Four chairs

Josh (Moderator)

Ray

Leigh

Sophal

Wireless handheld microphones

Water

PowerPoint presentation

Presentation clicker

Reserved seating

12:00–1:30 PM

Consortium Working Lunch

Audience

Consortium exhibitors only

Working lunch served

Josh facilitates discussion.

PowerPoint presentation.

Student Lunch

Photography

Networking

Student videos continue during lunch and immediately afterward as Josh's schedule permits.

1:00 PM

Session 3

PPIA Alumni Pathways

Facilitator: Janelle Garrett

(Josh remains with the Consortium Working Lunch before rejoining Summit operations.)

1:45 PM

Expo Final Readiness

Production

Final exhibitor walkthrough

Sponsor signage

Table numbers

Registration supplies

Directional signage

2:00 PM

Expo Arrival Operations

Hundreds of students begin arriving.

Ground Floor

Primary Registration

QR code scanning

Welcome attendees

Answer questions

Direct students to elevators or stairs

Elevator Team

Manage elevator traffic.

Keep attendees moving continuously to the third floor.

Assist guests requiring accessibility accommodations.

Third Floor

Outside Grand Ballroom

Registration continues.

Information desk

Late arrivals

Badge corrections

Exhibitor assistance

2:15 PM

Early Expo Access

JSI Fellows

Photography captures

First recruiter conversations

Sponsor engagement

Networking

3:00–5:30 PM

PPIA Future Leaders Summit & Expo

Photography

Exhibitors

Students

Networking

Sponsors

Group photos

Candid moments

Videography

Expo highlights

Student interactions

Employer conversations

General B-roll

Student Video Session #5

Throughout the Expo, Josh schedules brief interviews with Fellows and willing attendees.

Capture

Thank you Raj

Thank you Min

Thank you to future donors

Biggest takeaway from the Summit

Why public service matters

Advice for future Fellows

Goal

30-40 additional testimonials.

5:20 PM

Closing announcement

Expo concludes in five minutes.

5:30 PM

Expo closes

Final networking

Group photographs

5:30–6:30 PM

Production Break-down

Remove

GWU step-and-repeat

Stand-up banners

Ground floor registration

Third floor registration

Directional signage

Sponsor signage

AV equipment

Remaining collateral

Name badges

Giveaways